AMSA Family Engagement Policy

The Advanced Math and Science Academy Charter School (AMSA) recognizes families as essential partners in supporting student learning and academic achievement. In accordance with Title I, Part A, AMSA implements this Family Engagement Policy to ensure parents and guardians of participating students are meaningfully involved in school planning, implementation, review, and improvement activities.

1. Joint Development and Distribution of the Policy

AMSA maintains a written Family Engagement Policy that is developed jointly with parents and guardians of participating students and reviewed annually. The policy is:

• Distributed annually through the school’s electronic communication systems; and
   
• Made publicly available on the AMSA website

2. Annual Title I Parent Meeting

AMSA convenes at least one annual Title I meeting at a convenient time to which all parents and guardians of participating students are invited. The meeting provides information regarding:

• AMSA’s participation in Title I, Part A;
   
• The Title I programs and services offered at the school;
   
• The rights of parents and guardians of participating students; and
   
• The school’s curriculum, academic assessments, and expected levels of student proficiency aligned with state academic standards.
   

When requested, AMSA provides reasonable accommodations—including logistical, technical, or other supports—using Title I funds to ensure full family participation.

3. Timely and Accessible Communication

AMSA provides advance notice of the annual Title I meeting and any additional engagement meetings through:

• The school’s electronic communication systems; and
   
• Posting on the AMSA website.
   

At the request of families, additional meetings are scheduled to support further involvement. Appropriate members of the AMSA community respond to family questions, feedback, and suggestions in a timely and respectful manner.

4. Ongoing Family Engagement in Title I Programs

AMSA involves parents and guardians of participating students throughout the school year by:

• Engaging families in identifying student needs and family concerns;
   
• Including family input in the planning, implementation, and review of Title I programs;
   
• Encouraging guardian participation in the development and revision of the Family Engagement Policy and the schoolwide program plan; and
   
• Providing multiple opportunities for meaningful dialogue focused on improving student academic achievement and school performance.

5. Building Capacity for Family Engagement

AMSA builds the capacity of both the school and families for strong, effective family engagement by:

• Offering parents and guardians opportunities to participate in the Board of Trustees’ Education Committee;
   
• Supporting parent and student participation in the Principal’s Community Council;
   
• Providing structured opportunities for collaboration, shared decision-making, and feedback; and
   
• Conducting annual family surveys that include items evaluating the effectiveness of family engagement efforts and the extent to which families have a voice in supporting student academic achievement and school performance.

6. Accessibility and Equitable Participation

AMSA ensures equitable access for all families by:

• Identifying language access needs; and
   

Providing appropriate language assistance and communication supports to enable meaningful participation by all parents and guardians.

7. School–Parent Compact

AMSA jointly developed with parents and guardians a School–Parent Compact that outlines shared responsibility for student academic achievement and describes how families, students, and staff work together to support learning.
The compact is reviewed and updated annually and distributed to families of participating students.

AMSA School–Parent Compact

The Advanced Math and Science Academy Charter School (AMSA), in partnership with parents/guardians and students, shares responsibility for supporting student academic achievement and ensuring that all students meet high academic standards. This School–Parent Compact describes how the school, families, and students will work collaboratively to support learning and academic success.

This compact is jointly developed with parents and guardians, reviewed and updated annually, and distributed to families of students participating in Title I programs.

 

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School Responsibilities

AMSA agrees to provide a high-quality curriculum and instruction in a supportive and effective learning environment by:

• Delivering rigorous, standards-aligned instruction that supports student growth and achievement;
   
• Using assessment data to inform instruction and provide targeted academic support;
   
• Monitoring student progress and communicating regularly with families regarding academic performance;
   
• Providing opportunities for meaningful family engagement, including conferences, meetings, and school events;
   
• Offering additional academic supports, including Title I services, as appropriate; and
   
• Maintaining a safe, inclusive, and respectful school climate that supports student learning.
   

 

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Parent/Guardian Responsibilities

Parents and guardians agree to support their child’s learning by:

• Ensuring regular attendance and punctuality;
   
• Encouraging positive study habits and supporting learning at home;
   
• Monitoring academic progress and reviewing school communications;
   
• Communicating with teachers and school staff as needed;
   
• Participating, when possible, in school meetings, conferences, and family engagement activities; and
   
• Supporting the school’s academic and behavioral expectations.

8. Coordination With Other Programs

AMSA coordinates Title I family engagement activities with other school-based, district, state, and federally funded programs, as appropriate, including Special Education services, English Learner programs, Multi-Tiered Systems of Support (MTSS), and academic counseling initiatives, to ensure coherence and maximize support for students and families.

9. Annual Evaluation of Family Engagement

AMSA conducts an annual evaluation of its family engagement activities to assess:

• The effectiveness of family engagement strategies;
   
• Barriers to participation for parents and guardians;
   
• The needs of families; and
   
• Opportunities to strengthen family involvement.
   

Findings from this evaluation are used to revise the Family Engagement Policy, inform the schoolwide program plan, and improve Title I family engagement practices.

10. Documentation and Continuous Improvement

AMSA documents family engagement activities, meeting notices, attendance, feedback, and survey results. This documentation is maintained and used as evidence of compliance and to support continuous improvement of family engagement practices.

11. Parents’ Right to Know

In accordance with Title I, Part A, the Advanced Math and Science Academy Charter School (AMSA) notifies parents and guardians of students attending a Title I program that they have the right to request information regarding the professional qualifications of their child’s classroom teachers and instructional paraprofessionals.

Upon request, AMSA will provide timely information regarding:

• Whether the teacher has met state qualification and licensing criteria for the grade levels and subject areas in which the teacher provides instruction;
   
• Whether the teacher is teaching under emergency or other provisional status for which state qualification or licensing criteria have been waived; and
   
• The degree major and any graduate degrees or certifications held by the teacher.
   

In addition, AMSA provides timely notice to parents if their child has been taught for four or more consecutive weeks by a teacher who does not meet applicable state certification or licensure requirements.

 

Civil Rights Grievance Procedure 

The Advanced Math and Science Academy Charter School is committed to maintaining school environments free of discrimination, harassment or retaliation based on race, color, religion, ancestry, national origin, age, or disability.  

Harassment, discrimination, and retaliation in any form or for any reason is prohibited. This includes harassment or discrimination by administrators, personnel, students, vendors, and other individuals in school or at school related events. Retaliation against any individual who has brought harassment or discrimination to the attention of school officials or who has cooperated in an investigation of a complaint under this Procedure is unlawful and will not be tolerated by the Advanced Math and Science Academy Charter School.

Persons who engage in harassment, discrimination or retaliation may be subject to disciplinary action, including, but not limited to reprimand, suspension, termination/expulsion, or other sanctions as determined by the school administration, subject to applicable procedural requirements. 

Non-Applicability of This Procedure to Sex Discrimination and Sex-Based Harassment) Allegations  

The Civil Rights Grievance Procedure shall not apply to reports of sex-based harassment or sex discrimination as defined under Title IX of the Education Amendment of 1972 and its implementing regulations (“Title IX”) effective August of 2024. 

Allegations of conduct that could, if proven, meet the definition of sex discrimination under Title IX, or the definition(s) of sex-based harassment under Title VII (employees), M.G.L. c. 151B (employees), and/or M.G.L. c. 151C (students) shall be addressed through the School’s Title IX Sexual Discrimination Grievance Procedure. https://www.amsacs.org/civilrights 

Definitions

For the purposes of this Procedure:

A. “Discrimination” means discrimination or harassment on the basis of race, age, color, national origin, disability, or religion by which an individual is excluded from participation in, denied the benefits of, or otherwise subjected to discrimination under any program or activity of the School.

B. “Harassment” means unwelcome conduct on the basis of race, age, color, national origin, disability, or religion that is sufficiently severe, persistent, or pervasive to create or contribute to a hostile environment for the individual at school. Harassment may include insults, name-calling, off color jokes, threats, comments, innuendoes, notes, display of pictures or symbols, gestures or other conduct which rises to the level of a hostile environment. A hostile environment is one which unreasonably interfered with an individual’s participation in, denied the individual the benefits of, or otherwise subjected the individual to discrimination under any program or activity of the School.

 When determining whether an environment is hostile, the School shall consider the context, nature, frequency, and location of the incidents as well as the credibility of witnesses and the identity, number and relationships of the persons involved. The School must consider whether the alleged harassment was sufficient to have created such an environment for a reasonable person of the same age, gender, and experience as the Complainant, and under similar circumstances. Conduct does not constitute harassment where the incident occurs off-campus at a non-school sponsored activity and does not create a hostile environment at school for the victim.

C. Retaliation: Retaliatory acts against any individual who exercises his or her rights under the civil rights statutes covered by this Procedure are considered to be discrimination and are unlawful. Individuals are prohibited from coercing, intimidating, threatening, or interfering with an individual because the individual exercised any right granted or protected under this Procedure.  

D. Complainant: An individual who is alleged to be the victim of conduct that could constitute discrimination, harassment, or retaliation under this Procedure. Parents and/or legal guardians of a complainant are not considered a complainant but may file formal complaints on behalf of a minor child and act on behalf of the minor child in any civil rights matter.

 E. Party or Parties: The Complainant and/or Respondent.  

F. Principal:  The Principal or Principal’s designee.

G. Respondent: An individual who has been reported to be the perpetrator of conduct that could constitute discrimination, harassment, or retaliation under this Procedure.   

How to make a complaint 

Any student or employee who believes that he/she has been discriminated against or harassed should report their concern promptly to the Principal or Civil Rights Coordinator. Students may also report incidents of harassing conduct to a teacher, administrator, or guidance counselor. Any complaint received by school personnel shall be promptly reported to the Principal or Civil Rights Coordinator. A complaint will not be dismissed because it was reported to the incorrect school personnel. Students or employees who are unsure whether discrimination, harassment, or retaliation has occurred are encouraged to discuss the situation with the Principal. There may be instances where a third party, who has not experienced but is aware of the occurrence of prohibited conduct, may bring a complaint under this Procedure. In such circumstances, that person is referred to as the “reporter.”   

A. Any School employee who observes or receives a report of discrimination, harassment or retaliation shall promptly notify the Principal or Civil Rights Coordinator, identified below. Any School employee who observes discrimination, harassment or retaliation against a student should intervene to stop the conduct and report it to Principal. Upon receipt of a report of discrimination, harassment or retaliation, the Principal shall promptly inform the relevant Civil Rights Coordinator of the report, and the School will respond in a manner consistent with this Procedure. If the report involves an accusation against the Principal or Civil Rights Coordinator, the employee shall report the incident to the Executive Director or to the Executive Director’s designee for such purposes.  

B. Informal Reports:  Individuals may wish to report discrimination, harassment, or retaliation informally (i.e., without initiating a formal complaint). Such informal reports may be made to the Principal or Civil Rights Coordinator. The School shall inform anyone making an informal report that he or she may initiate a formal complaint at any time, regardless of what steps are being or have been taken in response to an informal report.  

C. Anonymous Reports: Complainants and reporters should be aware that although the School will often be able to maintain confidentiality of reporting persons, the School may sometimes be required to take actions to protect the safety of the school community that may result in the identity of the reporting person being disclosed (to the police, for example).  When reporters or Complainants seek to remain anonymous or have their identities kept confidential, they will be informed that honoring such a request may limit the ability of the School to respond fully to any reported event, including limitations on the ability to take disciplinary action against a Respondent.  

D. Informal Process: If the School concludes that it is possible to resolve a matter, whether after a formal complaint or an informal report, in a prompt, fair and adequate manner, and with the consent of the Complainant and Respondent, through an informal process, the School may seek to do so. The informal process is voluntary, and the Complainant and/or Respondent may terminate or decline any informal process at any time, without penalty.  

E. Formal Process:  A formal complaint shall state (if known to the reporter or Complainant) the name(s) of the persons involved and witnesses to the conduct, describe the conduct, and identify, to the extent possible, the dates and locations of the conduct and any witnesses to the conduct complained of. The complaint shall be signed and dated by the reporter and/or Complainant. Complaints will be investigated promptly and equitably by the Civil Rights Coordinator or Principal. Investigations may be initiated whenever warranted, even in the absence of a formal complaint, or after a formal complaint has been withdrawn.  

F. Initial Assessments: The Civil Rights Coordinator or Principal will make an initial assessment following a complaint. Based on that assessment, the Civil Rights Coordinator or Principal may: (a) if the conduct, even if substantiated, would not constitute discrimination, harassment or retaliation, dismiss the complaint; (b) if the alleged conduct (or complaint) could not, even if true, constitute discrimination, harassment or retaliation, but is within the scope of another procedure, the Civil Rights Coordinator shall refer the matter to the appropriate personnel; (c) if the Civil Rights Coordinator or Principal concludes that it is possible to resolve the complaint in a prompt, fair and adequate manner through an informal process involving and with the consent of both parties, the Civil Rights Coordinator or Principal may seek to do so in accordance with Section D, above; or (d) if the alleged conduct, if substantiated, would constitute discrimination, harassment or retaliation, the Civil Rights Coordinator or Principal will initiate an investigation. The Civil Rights Coordinator or Principal may also identify and initiate any interim measures. See Section G.  

G. Interim Supportive Measures: The School will provide prompt and reasonable interim measures during the pendency of the investigation, if appropriate, to support and protect the safety of the parties, the educational environment, and/or the school community; to deter retaliation; and to preserve the integrity of the investigation and resolution process. Any interim supportive measures will be monitored to ensure they are effective based on the evolving needs of the parties. Violations of any restrictions imposed by interim supportive measures could be considered a violation of school rules and may be considered in determining whether discrimination, harassment or retaliation has occurred.  

H. Timeframes:  The School will seek to complete any investigation within twenty (20) school days after receipt of a complaint and to provide written notice of the outcome of the investigation to the parties within twenty-five (25) school days after receipt of the complaint.  The investigator may impose reasonable timeframes on all parties to facilitate the timely completion of the investigation. The investigator may extend the investigation period beyond the time period identified in this Paragraph due to extenuating circumstances, including but not limited to availability and cooperation of witnesses, complexity of the investigation, school vacation periods, and the involvement of law enforcement and other outside agency investigations. If a complaint or report of discrimination, harassment, or retaliation is received within twenty-five (25) school days of the end of the academic school year, the investigator will attempt to complete the investigation by the end of the school year. In the event that the investigation extends beyond the last day of the school year, the School will make reasonable efforts to complete the investigation within the above-referenced time frame but may extend the investigation period to account for the availability of witnesses during the summer vacation period.  If the investigator extends the investigation, the investigator will provide written notice of the extension to the Complainant and Respondent. A report to law enforcement, or an ongoing law enforcement investigation, will not automatically delay an investigation nor extend the applicable timelines set forth in this Grievance Procedure. A request from law enforcement authorities to delay the School’s investigation may, however, require a temporary suspension of an investigation. Under such circumstances, the School will promptly resume its investigation upon being advised that law enforcement’s evidence gathering is completed. Any interim supportive measures provided to the parties may continue during the period of postponement. See Section G.  

I. Under the formal resolution procedure, the complaint will be investigated by the Principal, Civil Rights Coordinator or other individual designated by the Principal or Civil Rights Coordinator who has responsibility for seeking and gathering evidence relative to the investigation. A formal complaint against an employee who holds a supervisory position shall be investigated by a person who is not subject to that supervisor’s authority. During the formal resolution procedure: 

1. The Complainant shall be provided with an opportunity to be heard and have the opportunity to identify witnesses and other relevant evidence to the investigator.  

2. The Respondent shall be provided with an opportunity to be heard as part of the investigation including the opportunity to provide relevant information and identify witnesses for the investigator’s consideration.  

3. The privacy rights of the parties shall be maintained in accordance with applicable state and federal laws.  

4. The investigator will keep a written record of the investigation process.

5. The investigation will be completed within twenty (20) school days of the date of receipt of the complaint.  

6. The notification of the outcome of the investigation, including, if appropriate, a description of the remedies taken, will be provided to the parties within twenty-five (25) school days of the receipt of the complaint, unless extended for good cause.

7. Nothing in this Procedure will preclude the investigator, in their discretion, from completing the investigation sooner than the time period described above.  

J. Standard of Proof:  The investigation shall make factual findings and determinations based on a preponderance of the evidence standard.  

K. If the investigator determines that discrimination, harassment, or retaliation has occurred, the School shall take steps to eliminate the discriminatory or harassing environment, which shall include but not be limited to: 

1. Identifying what steps are necessary to prevent recurrence of any discriminatory behavior, including but not limited to harassment or retaliation, and to correct its discriminatory effects if appropriate; and  

2. Informing the Complainant and Respondent or, in the case of minor children, the parties’ parent(s)/legal guardian(s), of the results of the investigation (in accordance with applicable state and federal privacy laws) in accordance with the above timelines. The notification will include the notice of the opportunity for appeal. 

The school or School administration may also refer the offender for disciplinary proceedings to be conducted in accordance with federal and state law. Nothing in the Civil Rights Grievance Procedure shall be interpreted as limiting or prohibiting the School’s ability to take appropriate disciplinary action against the offender in accordance with the applicable code(s) of conduct or employment contracts or policies, where appropriate, prior to completion of the investigation, in accordance with the due process rights of employees and students, as applicable. When informing the parties’ parent(s)/legal guardian(s) about the results of the investigation, the School may consider appropriate notification processes when special circumstances may apply (e.g., disclosure of sexual orientation or gender identity/expression).  

L. Appeal: If the Complainant or the Respondent is dissatisfied with the results of the investigation, an appeal may be made to the Executive Director or designee within seven (7) calendar days after receiving notice of the outcome of the investigation, except for circumstances in which the Respondent is subject to long-term suspension as a result of a finding of discrimination, harassment or retaliation.  In such an instance, the appeal rights of the Respondent will be provided in a manner consistent with the disciplinary due process requirements applicable to the circumstances (e.g., M.G.L. c. 71, 37H, 37H ½ or 37H ¾). Appeals must be made in writing (email is sufficient) to the Executive Director, Advanced Math and Science Academy Charter School at 201 Forest St. Marlborough, MA 01752 or lmobley@amsacs.org  The Executive Director will decide the appeal within thirty (30) calendar days of the date of receipt of the written appeal.  

M. Identification of Civil Rights Coordinators for complaints of discrimination, harassment, and retaliation under this Procedure is:  

Anthony Montesion

Dean of Students

201 Forest Street Marlborough, MA 01752

(508) 597-2400 amontesion@amsacs.org

N. Employment Agencies: The contact information for state and federal employment discrimination enforcement agencies is as follows:  (1) Federal: United States Equal Employment Opportunity Commission (EEOC); John F. Kennedy Federal Building; 15 New Sudbury Street, Room 475; Boston, MA 02203-0506; 1-800-669-4000; EEOC Boston Area Office Website: https://www.eeoc.gov/field-office/boston/location; and (2) State: Massachusetts Commission Against Discrimination (MCAD); Boston Headquarters; One Ashburton Place; Sixth Floor, Room 601; Boston, MA 02108; (617)-994-6000; MCAD Website: https://www.mass.gov/orgs/massachusetts-commission-against-discrimination.  

The 504 Coordinator has designated to the Civil Rights Coordinator the responsibility for responding to reports of disability-based discrimination. 

 

Enrollment & Application Policy 

The Advanced Math and Science Academy Charter School (AMSA) is a public charter school open to all Massachusetts students on a space available basis. AMSA serves students in grades six through twelve and accepts applications for students in grades six through nine. M.G.L., c.71, §89 (m); 603 CMR 1.05 (1)(12)

AMSA does not discriminate on the basis of race, color, national origin, creed or religion, sex, gender identity, ethnicity, sexual orientation, mental or physical disability, age, ancestry, athletic performance, special need, proficiency in the English language or a foreign language, or prior academic achievement when recruiting or admitting students as described in M.G.L., c. 71, §89 (m) and 603 CMR 1.05 (2). AMSA shall notify all applicants in writing of the rights of students with diverse learning needs to attend the charter school and to receive accommodations and support services, including students who may have disabilities, require special education, or are English language learners. The availability of services is presented in the student handbook. 603 CMR 1.05 (4)

There is no application fee for admission to AMSA. There is no tuition charge for students attending AMSA. AMSA will not use financial incentives to recruit students. M.G.L., c. 71, §89 (m); 603 CMR 1.05 (3) (a) 

Transportation: AMSA utilizes two busing programs for families.

• Local Marlborough resident busing, which is supervised by the Marlborough Public School system. At present, there is no charge to parents for Marlborough transportation.

• Privately contracted regional busing is available for families who are not residents of Marlborough at a cost subject to and determined by student ridership. Families pay for regional busing. Financial assistance is available for eligible families. Families receive an application, which includes the regional busing policies, a fee schedule, and the preliminary bus routes and stops.

Student transportation information can be found on the AMSA website, www.amsacs.org. Select Parent and then select Transportation for instructions. 

AMSA implements a student recruitment and retention plan as outlined in M.G.L., c. 71, §89 (f) and 603 CMR 1.05 (1) that is updated annually and included in the AMSA Annual Report. AMSA’s enrollment process is not integrated with that of the four core sending districts, Marlborough, Maynard, Hudson, and Clinton. 603 CMR 1.05 (11) 

The Recruitment Plan includes AMSA’s outreach materials and along with the AMSA Student Handbook, can be found on the AMSA website www.amsacs.org. 

DEFINITIONS: As amended per Charter School Statute, M.G.L., c. 71, §89 and the Charter School Regulations 603 CMR 1.05 

Enrollment Policy: The document that clearly communicates AMSA’s adherence to applicable laws and regulations with the objective of creating a transparent and fair enrollment process. 

Application: The primary document/form used to submit a request for admission to AMSA; available on the AMSA website www.amsacs.org. Parents who are unable to access the online application may contact the school at 508-597-2400 for assistance or the Registrar directly at 508-597-2487. The Registrar will be able to assist with the application process by phone or in person by appointment.

Applicant: Someone who formally applies for admission to AMSA. 

District Tuition Cap: In any fiscal year, no public school district’s total charter school tuition payment to a Commonwealth charter school shall exceed 9 per cent of the district’s net school spending or 18 per cent for those districts that qualify under M.G.L., c. 71, §89 (3). This is also referred to as the net school spending cap. 

Maximum Enrollment: The Board of Elementary and Secondary Education has granted each charter school a maximum enrollment of a specific number of students per its charter. 

Siblings: Students who share a common parent, either biologically or legally through adoption. 603 CMR 1.02 

Children Who Receive Sibling Preference

• Children who live in different households but share a common biological or legal parent.

• Siblings of students who are attending AMSA at the time of application and lottery.

• Siblings of students who are due to graduate at the end of the school year in which the lottery is held.

• If a student moves out of the local city or town but remains enrolled, that student’s siblings have preference in admission even though they are non-residents at the time of application.

Children Who Do Not Receive Sibling Preference

• Children who live in the same household but do not share a common biological or legal parent.

• Foster children.

• Siblings and children of alumni/alumnae.

• Siblings of applicants who have been accepted for admission but are not yet attending (including twins).

Residents: Students who live in AMSA’s region of service, also referred to as Core Towns and specified in the school’s charter as Marlborough, Maynard, Hudson, and Clinton. Residents enrolled in district, charter, private, or parochial schools get equal preference for Commonwealth charter schools. 

Non-residents: Students who live within Massachusetts but outside of AMSA’s region of service, also referred to as Non-Core Towns. All applicants must be residents of Massachusetts to apply for admission, and to attend a Massachusetts charter school. 

Homeless students are eligible to apply and to attend AMSA. In order to receive preference for admission based on residency, proofs of residency for students who may be considered homeless shall be handled on a case-by-case basis with the school. 

Admitted: To accept an offer of admission. 

Currently Attending/Attending: A student is considered “attending” if they are participating in classes. Newly enrolled students must begin attending school within 10 school days of the first day of school (or anticipated start date in accordance with AMSA’s attendance policy). If a student does not attend school by day 10, the student will be considered no longer enrolled and their seat will be offered to the next student on the waitlist. 

Enrollment: A student is considered enrolled at AMSA when their registration form is submitted, all applicable documentation has been verified in accordance with ASMA’s enrollment policy, an offer of admission is made, and an acceptance is received. If a student’s documentation is not complete, AMSA may withhold attendance, and the student will be marked absent each day until the registration process has been completed. 

DESCRIPTION OF THE APPLICATION PROCESS 

Applications are available online on the AMSA website, www.amsacs.org. AMSA begins accepting applications in November for the following school year. Applications for admission will be accepted until the first Friday in February.    

AMSA will not accept applications past the application deadline. AMSA will give reasonable public notice of at least one month, of all application windows and deadlines.

Dates will be announced on the school website, in the local newspapers, and social media (Facebook, Twitter, and YouTube). 603 CMR 1.05 3 (c)(5) AMSA will not set any principal application deadlines or hold any enrollment lotteries for student admission for the upcoming school year until after January 1st and shall conclude its principal enrollment process no later than March 15th of each year. 603 CMR 1.05 (3) (c)

The application does not require dual parent or guardian signatures. 

Applications do not carry over from year to year and applicants must reapply each year if not offered admission. Students who have officially withdrawn from AMSA and wish to be considered for admission are required to reapply. 

Parents or guardians who are unable to access the online application may contact the school at 508-597-2400 for assistance or the Registrar directly at 508-597-2487. The Registrar will be able to assist parents or guardians with the application process, either by phone or in person by appointment. 

Parents and guardians are strongly encouraged to take a school tour prior to applying for admission. AMSA will hold an informational meeting in the fall for parents and guardians of prospective applicant. These meetings are specifically designed to offer interested parents and guardians the opportunity to meet key administrators and learn about AMSA’s program and services. Notice of tours and meetings will be posted on the AMSA website www.amsacs.org and in local newspapers and social media (Facebook, Twitter, and YouTube). 

AMSA does not require potential students or their families to attend school tours, interviews, orientations, or information meetings as a condition of application and/or enrollment. AMSA does not administer tests to potential applicants or predicate enrollment on results from any test of ability or achievement. 603 CMR 1.05 (3)(a) 

It is important to submit accurate residence information when applying for admission. AMSA reserves the right to rescind enrollment if documentation and/or proof of residency is determined to be fraudulent during the enrollment process. 

ELIGIBILITY FOR ENROLLMENT 

All applicants must be residents of Massachusetts to apply, to enroll, and to attend a Massachusetts charter school. AMSA may not admit foreign exchange students or offer a leave of absence outside of Massachusetts.

Students who may be considered homeless are eligible to apply and to attend AMSA regardless of being able to provide proof of residency. In order to obtain preference for admission, however, proof of current or temporary residence must be provided. The school’s homeless liaison will work with each student who may considered homeless on a case-by-case basis to support the completion of their application and other document submission requirements.

Proof of residency must be provided for a student to be eligible for enrollment. Examples of proof of residency must have the name and address of the applicant’s parent or guardian on the bill and include THREE of the following documents below (items cannot be from the same category): 

• A Utility Bill (not water or cell phone) dated within the past 60 days.

• A Deed, Mortgage payment dated within the past 60 days, or Property Tax Bill dated within the last year.

• A current Lease, Section 8 Agreement, or Landlord Affidavit. 

• A W2 Form dated within the year, or a Payroll Stub dated within the past 60 days.

• A Bank or Credit Card Statement dated within the past 60 days.

• A Proof of Residency Card or Letter from the Town/City Clerk’s office.

• A copy of current Town Census Form.

• A Letter from an Approved Government Agency * dated within the past 60 days. 

*Approved government agencies: Department of Revenue (DOR), Children and Family Services (DCF), Transitional Assistance (DTA), Youth Services (DYS), Social Security, and communications on Commonwealth Letterhead. 

The proofs of residency must reflect the place where the child and parent/guardian actually reside in the city or town indicated on their application.

For purposes of enrollment preference, AMSA may establish “a presumption that an applicant student resides in the school district in which they or their siblings attend public school. Such a provision must specify that the applicant student may rebut this presumption through evidence indicating that they reside in a school district that is different from the one in which they attend school. Evidence submitted may include, but is not limited to, admission to the attending district through school choice, M.G.L., c. 76 §12 (b): through an agreement between school committees; or through provisions of a collective bargaining agreement.”

AMSA requires students to successfully complete the grade prior to the grade for which they seek admission. AMSA will honor the grade placement determinations made by the applicant’s sending school district. 603 CMR 1.05 (12).  

DESCRIPTION OF LOTTERY PROCESS

AMSA will determine the number of seats available each year by grade level. In such cases where there are fewer seats than eligible applicant, students will be accepted for admission by a lottery process. 603 CMR 1.05 (6)(a)(c)

The lottery is conducted in public at the school, located at 201 Forest Street, Marlborough, Massachusetts. The lottery is conducted electronically, and a neutral party will certify that the process is fair, and the selection is random. 603 CMR 1.05 (9)

The electronically generated lottery corresponds to the identification number of each applicant. The parent or guardian of each applicant will receive their child’s identification number in advance of the drawing to ensure transparency and fairness of the process. Reasonable public notice is given at least one week prior to the lottery date, held no later than March 15 of each year. 603 CMR 1.05 (3)(c)(9)

IMPORTANT: Admission will only be offered to those families who have completed an application and submitted the application prior to the application deadline. A child will not be considered for admission or be eligible to be included on a waitlist if an application is not submitted.  Please note that a sibling of a currently attending AMSA student will only be given first preference if they have completed an application by the deadline. 

Once the application window is closed, and if there are more applicants than seats available for a particular grade, then all those applicants will be entered into the lottery. The lottery will electronically determine an initial randomly generated order for each grade level. After this randomly generated order has been electronically created, then preference for admission will be applied. The order of preference in which they will be applied are as follows:

• Siblings of currently attending AMSA students

• Residents of Marlborough, Maynard, Hudson, and Clinton (Core)

• Non-residents (Non-core) 

Sibling preference is only given if the sibling is currently attending AMSA. Being on the waitlist or making the lottery does not qualify other siblings to be eligible for sibling preference. The sibling must be currently attending at the time the offer of admission is made, not just enrolled or given the option to enroll, to receive sibling status when determining preference.

The parent or guardian will be notified by email or phone if their student is selected in the lottery. The parent or guardian will have five school days to accept the offer of admission. The results of the lottery will be posted on the school website, providing the identification number and corresponding lottery number of all applicants.

If AMSA’s principal enrollment process fails to fill the available admission seats, AMSA may repeat the process more than once, providing such process is fair and open and if a waitlist does not exist. AMSA will meet the requirement of M.G.L., c. 71, §89 (n). No student entering a lottery process may be admitted ahead of other eligible students who were previously placed on a waitlist during a prior enrollment process for that school year, except in cases of a change to the enrollment preference status, or as described in 603 CMR 1.05 (8)(10)(b).

DESCRIPTION OF THE WAITLIST 

When all eligible seats are filled, the remaining applicants will be placed on a waitlist. One waitlist will be maintained for each grade level that will take into consideration the preference of admission for each student.

• Siblings of currently attending AMSA students

• Residents of Marlborough, Maynard, Hudson, and Clinton (Core)

• Non-residents (Non-core) 

If a seat becomes available, the seat will be offered to the student at the top of the waitlist, taking into account current sibling and resident preference status. The student at the top of the waitlist will be notified by phone and/or email. The student will have five school days to respond. Reasonable proof of current residency or sibling status is required at the time an offer of admission is made. If no response is received by day 5, or the student declines an offer of admission, the student will be permanently removed from the waitlist and the next student on the waitlist will be offered the seat. Any student who has declined an offer of admission and/or is removed from the waitlist would need to reapply for admission in a subsequent school year. 

Parents and guardians should update their contact information if they move during the enrollment process, since a change in residency may impact their student’s position on the waitlist. For example, a student moving into Clinton from Worcester would be moved up on the waitlist, while taking into consideration their initial randomly generated lottery number. 

In cases where the enrollment of a student, who is not a sibling of another currently enrolled student, from the waitlist would exceed the district charter tuition cap, the student will be skipped over but kept on the waitlist. In cases where the enrollment of a student who is a sibling of a student already attending a charter school would exceed the district charter school cap, and the school has not admitted other students prior to admitting the sibling, the sibling may be enrolled with the Commonwealth of Massachusetts providing tuition for the sibling, subject to appropriation. M.G.L., c. 71, §89 (i) 603 CMR 1.05 (10)(b) 

If a student stops attending AMSA or declines admission, the next available student on the waitlist for that grade (six through nine) will be offered admission until the vacant seat is filled up to February 15th. A vacancy not filled after February 15th moves into the subsequent grade, to be filled the following September if such grade is not in the last half of the grades offered and is not grade 10, 11, or 12. Seats for students who have accepted an offer of admission in the charter school but have never attended are exempt from this provision. M.G.L., c. 71 §89 (n) 603 CMR 1.05 10 (c)

Every year, AMSA will keep accurate records of the waitlist that contain the name (first, middle, last), date of birth, city or town of residence, grade level, home address, and telephone number of students who entered the lottery but did not gain admission. AMSA does not maintain a waitlist from year to year. The application and lottery process starts over each consecutive year. 603 CMR 105 (10)(a)

DESCRIPTION OF ACCEPTANCE PROCESS 

Once a student has been notified of acceptance by phone and/or email, they will have five school days from the time they receive notification to accept a seat at AMSA. Upon acceptance, the parent or guardian will be asked to submit an acceptance form along with all applicable documentation. Reasonable proof of current residency or sibling status is required at the time an offer of admission is made. Proof of successfully completing the prior grade must be submitted no later than one week before the start of the upcoming school year. Students who are unable to provide proof of successfully completing the prior grade will have their offer of admission rescinded and they will be unenrolled. Students who have been homeschooled should have a verified homeschooling plan that had been signed off on by their sending school district.

DESCRIPTION OF THE ENROLLMENT PROCESS 

All newly enrolled students will take a placement test to determine their level of ability, which determines their class schedule. The placement test does not impact the enrollment status of the student. The placement test will identify the grade that the student will best be served, which may be different from the grade they applied for. Parents and guardians will be asked to complete, sign, and submit the registration form along with all medical documents requested by the school nurse.

Although enrolled, not submitting proper registration documentation will impact a student’s ability to attend school.

AMSA reserves the right to rescind enrollment if documentation and/or proof of residency is determined to be fraudulent.

Enrollment may be rescinded if attempts are made to influence the admissions process through the offer of gifts and/or gratuities in accordance with M.G.L., c. 268A §3.

Newly enrolled students must begin attending school within 10 school days of the first day of school (or anticipated start date in accordance with AMSA’s attendance policy). If a student does not attend school by day 10, the student will be considered no longer enrolled and their seat will be offered to the next student on the waitlist. 

THIRD PARTY MAIL HOUSE

To ensure that a Commonwealth charter school shall fulfill its obligations under its recruitment and retention plan, AMSA will provide the names and addresses of students to a third party mail house for mailing unless the parent requests that the school withhold their child’s information. M.G.L., c. 71, §89 (g) 603 CMR 1.05 (6)(e) AMSA submits a form to each family at the start of each school year whereby a parent or guardian may choose to request the school to withhold distribution of student information to a third party mail house. AMSA does not disclose student information unless required to do so. 

Approved by Commissioner Riley September 29, 2021 

 

Final Exams Attendance Policy 

All AMSA students are expected to take final exams on designated days in June. Missing a final exam will result in earning a grade of a “0” for the missed exam unless excused for the following reasons:

• An excused absence from school as defined in the Student/Parent Handbook.
• Participation in an educational or leadership program pre-approved by administration.

Please keep in mind that AMSA is required to operate the school for 180 days per year and depending on the weather, school could be scheduled out as far as June 30th, which means finals could potentially be scheduled during those last few days of June.

Please note that family vacations are considered unexcused absences. Family vacations should be scheduled for well after the last day of school including the five (5) pre-scheduled snow days. See the Student/Parent Handbook for more information about family vacations. 

Financial Assistance Policy

The Advanced Math and Science Academy routinely offers student activity opportunities that are fee based and parent paid.  In the event that a family requests financial assistance for an activity fee, a Financial Assistance Request Form must be filled out and turned into the Food Services office.  The Financial Assistance Request Form can be found on our website. Once the application has been verified for completion by the Food Services office, it will be reviewed by the Business Office for eligibility.  The school uses the Federal Income Eligibility Guidelines to make a determination of eligibility for financial assistance.   If a family is eligible under the guidelines financial assistance will be provided as follows: 

Category	Amount of Assistance
Uniforms	$200 gift card
Regional Transportation (does not guarantee a seat)	100% Scholarship free 50% Scholarship Reduced
Meals	100% Scholarship free 50% Scholarship Reduced
Academic Field Trips	100% Scholarship free 50% Scholarship Reduced
Class Dues	100% Scholarship
Literature Books	100% Scholarship
Athletics	100% Scholarship free 50% Scholarship Reduced
Club Joining Fee (does not include materials or other expenses)	100% Scholarship free 50% Scholarship Reduced

Note: The College Board and the ACT offer additional benefits for qualifying students. Please see your guidance counselor.

Non-Discrimination and Harassment

The Advanced Math and Science Academy Charter School does not tolerate discrimination against students, parents, employees or the general public on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, homelessness, religion, age or immigration status. The Advanced Math and Science Academy Charter School is also committed to maintaining a school environment free of harassment based on race, color, religion, national origin, gender, sexual orientation, gender identity, pregnancy or pregnancy status, age or disability. In addition, the District provides equal access to all designated youth groups. Consistent with the requirements of the McKinney-Vento Act, the District also does not discriminate against students on the basis of homelessness.

The Executive Director shall designate at least one administrator to serve as the compliance officer for the District’s non-discrimination policies in education-related activities, including but not limited to responding to inquiries related to Title VI of the Civil Rights Act of 1964; Title VII of the Civil Rights Act of 1964; Title IX of the Education Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; Title II of the Americans with Disabilities Act; the Age Act; M.G.L c. 76, § 5; M.G.L. c. 151B and 151C; and 603 C.M.R. § 26.00. Inquiries about the application of Title IX to the District may be referred to the District’s Title IX Coordinator, to the Assistant Secretary of the U.S. Department of Education, or both.

The Advanced Math and Science Academy Charter School’s policy of nondiscrimination will extend to students, staff, the general public, and individuals with whom it does business; no person shall be excluded from or discriminated against in employment, admission to a public school of AMSA or in obtaining the advantages, privileges, and courses of study of such public school on account of race, color, sex, gender identity, religion, national origin, sexual orientation, age, homelessness, disability or immigration status.

 In addition to designating at least one administrator to handle inquiries regarding the District’s nondiscrimination policies, the Executive Director shall adopt and publish one or more grievance procedures for addressing reports of discrimination, harassment and retaliation under the protected classes identified in this policy.  If an individual interested in filing a complaint that they have been discriminated against because of their race, color, sex, gender identity, religion, national origin, sexual orientation, homelessness, disability, or immigration status, their complaint should be filed in accordance with the District’s grievance procedures for discrimination, harassment, and retaliation.

The student handbooks and grievance procedures shall identify the name, office address and telephone number for the compliance officer(s) for the above-referenced statutes and this policy and be posted on the District’s website.

LEGAL REFS.:  Title VI: 42 U.S.C. 2000d; 34 CFR 100.3(a),(b); EEOA: 20 U.S.C. 1703(f); Title  IX: 20 U.S.C. 1681; 34 CFR 106.31, 106.34, 106.35; Section 504: 29 U.S.C. 794; 34 CFR 104.4; Title II: 42 U.S.C. 12132; 28 CFR 35.130; IDEA 2004: 20 U.S.C. 1400; 34 CFR 300.110; NCLB: Title III, Part A, Sec. 3121(c)(1)(C); Title X, Part C, Secs. 721, 722(g)(4); Mass. Const. amend. art. 114; M.G.L. c. 71A, s. 7; c. 76, s. 5; 603 CMR 26.03 as amended by Chapter 199 of the Acts of 2011; MLG c.  71, s370; 42 USC s. 2000c et seq.; 42 USC s. 2000d et seq.; 20 USC s. 1701 et  seq.; M.G.L c. 71, Sec. 84. 

SCHOOL-WIDE ALTERNATIVE EDUCATIONAL SERVICE PLAN 

In accordance with M.G.L. c.76 s21 and 603 CMR 53.13, the Advanced Math and Science Academy Charter School (AMSA) makes available alternative educational services to any student who is suspended from school in excess of ten (100 consecutive school days or expelled. If a student is suspended in excess of ten 910_ consecutive school days or expelled, AMSA will work with the student and family to provide opportunities for the student to receive alternative education services necessary to enable the student to make academic progress including earning course credit toward the completion of graduation requirements. For students suspended more than ten (10) consecutive days and or expelled, academic work is given and corrected by AMSA staff. AMSA staff (counselors, learning specialists, teachers acting as tutors) will work, support and supervise students during this suspension or expulsion. This may take one of the following forms: 

Individual or small group tutorial services The suspended student will be assigned to individual or small group tutoring sessions to be conducted at school after school hours or at a location to be determined by AMSA. There is an expectation for the student to complete work independently.  

Online curriculum with tutoring The online curriculum will align with AMSA requirements and be credit bearing. Curriculum is completed both independently and with the support of a tutor provided by AMSA (2 hours per week) 

Parents and students may select the preferred alternative educational service. Upon selection, AMSA will facilitate and verify the student’s enrollment in the preferred alternative educational service. Parents and students with questions regarding the available alternative educational services should contact the Principal, Michael Nawrocki at 508-597-2410. 

 

 

TITLE IX OF THE EDUCATION AMENDMENTS ACT OF 1972 

The Advanced Math and Science Academy Charter School (AMSA) does not tolerate discrimination against students, parents, employees or the general public on the basis of sex. The Advanced Math and Science Academy Charter School is also committed to maintaining a school environment free of harassment based on sex, including harassment based on gender, pregnancy or pregnancy status.  The Advanced Math and Science Academy Charter School’s policy of nondiscrimination extends to students, staff, the general public, and individuals with whom it does business; no person shall be excluded from or discriminated against in employment, admission to a public school of Advanced Math and Science Academy Charter School or in obtaining the advantages, privileges, and courses of study of such public school on account of sex.  

How to Report Sexual Harassment: Individuals are encouraged to report allegations of sexual harassment to the Title IX Coordinator(s) identified below or the Principal. Any report of sexual harassment, as defined under Title IX of the Education Amendments of 1972, will be responded to promptly in accordance with AMSA’s Title IX Sexual Harassment Grievance Procedures, available at http://www.amsacs.org/civilrights .  Reports of discriminatory harassment not constituting sexual harassment as defined under Title IX of the Education Amendments of 1972, will be initially addressed through AMSA’s Title IX Sexual Harassment Grievance Procedure and may, if dismissed under that procedure, be investigated  in accordance with AMSA’s Civil Rights Grievance Procedures, available at: http://www.amsacs.org/civilrights .

Upon receipt of a report of sexual harassment, the Title IX Coordinator will: (1) promptly and confidentially contact the complainant to discuss the availability of supportive measures; (2) inform the complainant of the availability of supportive measures with or without the filing of a Title IX Formal Complaint; (3) consider the complainant’s wishes with respect to supportive measures; (4) if AMSA does not provide the complainant with supportive measures, document the reasons why such response was reasonable; and (5) explain to the complainant the process for filing a Title IX Formal Complaint.  

Inquiries about the application of Title IX may be directed to AMSA’s Title IX Coordinator and/or the Assistant Secretary of the U.S. Department of Education, Office for Civil Rights.

AMSA’s Title IX Coordinator(s) are:

Anthony Montesion

Dean of Students / Title IX Coordinator

201 Forest Street Marlborough, MA 01752

amontesion@amsacs.org

(508)597-2400

DISCRIMINATION AND HARASSMENT GRIEVANCE PROCEDURES

Civil Rights Grievance Procedure  

The Advanced Math and Science Academy Charter School is committed to maintaining school environments free of discrimination, harassment or retaliation based on race, color, religion, national origin, gender, sexual orientation, gender identity, age or disability.  

Harassment, discrimination, and retaliation in any form or for any reason is prohibited.  This includes harassment or discrimination by administrators, personnel, students, vendors and other individuals in school or at school related events.  Retaliation against any individual who has brought harassment or discrimination to the attention of school officials or who has cooperated in an investigation of a complaint under this procedure is unlawful and will not be tolerated by the Advanced Math and Science Academy Charter School.

Persons who engage in harassment, discrimination or retaliation may be subject to disciplinary action, 1 including, but not limited to reprimand, suspension, termination/expulsion or other sanctions as determined by the school administration, subject to applicable procedural requirements.

Non-Applicability of This Procedure to Title IX Sexual Harassment Allegations  

The Civil Rights Grievance Procedure shall not apply to reports of sexual harassment as defined under Title IX of the Education Amendment of 1972 and its implementing regulations (“Title IX”) effective August of 2020.

Allegations of conduct that could, if proven, meet the definition of sexual harassment under Title IX shall be addressed through the School’s Title IX Sexual Harassment Grievance Procedures.  Similarly, allegations of conduct that meet the definition of sexual harassment under Title IX, and simultaneously meet the definitions of sexual harassment under Title VII (employees), M.G.L. c. 151B (employees), and/or M.G.L. c. 151C (students), will also be addressed through the Title IX Sexual Harassment Grievance Procedures which can be found at http://www.amsacs.org/civilrights .

Allegations of conduct that do not meet the definition of sexual harassment under Title IX, but could, if proven, meet the definition(s) of sexual harassment under Title VII (employees), M.G.L. c. 151B (employees), and/or M.G.L. c. 151C (students), will be addressed through the Civil Rights Grievance Procedure.  

Definitions

For the purposes of this procedure:

A. “Discrimination” means discrimination or harassment on the basis of race, age, color, national origin, sex, sexual orientation, gender identity, disability or religion by which an individual is excluded from participation in, denied the benefits of, or otherwise subjected to discrimination under any program or activity of the school.

B. “Harassment” means unwelcome conduct on the basis of race, age, color, national origin, disability, or religion that is sufficiently severe, persistent or pervasive to create or contribute to a hostile environment for the individual at school.  Harassment may include insults, name-calling, off color jokes, threats, comments, innuendoes, notes, display of pictures or symbols, gestures or other conduct which rises to the level of a hostile environment. A hostile environment is one which unreasonably interfered with an individual’s participation in, denied the individual the benefits of, or otherwise subjected the individual to discrimination under any program or activity of the School. 

                                             1a. Non-Title IX Sexual Harassment  M.G.L. c. 151B, § 1 - the term “sexual harassment” is defined as sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when:

(a) submission to or rejection of such advances, requests or conduct is made either explicitly or implicitly a term or condition of employment or as a basis for employment decisions;

 (b) such advances, requests or conduct have the purpose or effect of unreasonably interfering with an individual's work performance by creating an intimidating, hostile, humiliating or sexually offensive work environment. Discrimination on the basis of sex shall include, but not be limited to, sexual harassment.  

M.G.L. c. 151C, § 1 - the term “sexual harassment” is defined as sexual advances, requests for sexual favors and other verbal or physical conduct of a sexual nature when:  

 2 (a) submission to or rejection of such advances, requests or conduct is made either explicitly or implicitly a term or condition of the provision of the benefits, privileges or placement services or as a basis for the evaluation of academic achievement; or

(b) such advances, requests or conduct have the purpose or effect of unreasonably interfering with an individual’s education by creating an intimidating, hostile, humiliating or sexually offensive educational environment.

Title VII of the Civil Rights Act of 1964 - Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:

(1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment;

(2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or

(3) such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. A hostile environment on the basis of sex is created when the conduct is sufficiently severe or pervasive to alter the conditions of employment.  

When determining whether an environment is hostile, the School shall consider the context, nature, frequency, and location of the incidents as well as the credibility of witnesses and the identity, number and relationships of the persons involved. The School must consider whether the alleged harassment was sufficient to have created such an environment for a reasonable person of the same age, gender, and experience as the Complainant, and under similar circumstances.  Conduct does not constitute harassment where the incident occurs off-campus at a non-school sponsored activity and does not create a hostile environment at school for the victim.  

C. Retaliation: retaliatory acts against any individual who exercises his or her rights under the civil rights statutes covered by this procedure or the sexual harassment procedure are considered to be discrimination and are unlawful. Individuals are prohibited from coercing, intimidating, threatening, or interfering with an individual because the individual exercised any right granted or protected under this procedure and/or the Title IX Sexual Harassment Procedures.  

D. Complainant: An individual who is alleged to be the victim of conduct that could constitute discrimination, harassment, or retaliation under this procedure. Parents and/or legal guardians of a complainant are not considered a complainant but may file formal complaints on behalf of a minor child and act on behalf of the minor child in any civil rights matter.  

E. Party or Parties: The complainant and/or respondent.  

F. Principal:  The Principal or Principal’s designee.

G. Respondent: An individual who has been reported to be the perpetrator of conduct that could constitute discrimination, harassment, or retaliation under this procedure.  

How to make a complaint

Any student or employee who believes that he/she has been discriminated against or harassed should report their concern promptly to the Principal.  Students may also report incidents of harassing conduct to a teacher, administrator, or guidance counselor.  Any complaint received by a school personnel shall be promptly reported to the Principal or Civil Rights Coordinator.  Students or employees who are unsure whether discrimination, harassment, or retaliation has occurred are encouraged to discuss the situation with the Principal.  There may be instances where another third-party, who has not experienced but is aware of the occurrence of prohibited conduct, may bring a complaint under this procedure. In such circumstances, that person is referred to as the “reporter.”   3

A. Any School employee who observes or receives a report of discrimination, harassment or retaliation shall promptly notify the Principal or Civil Rights Coordinator, identified below. Any School employee who observes discrimination, harassment or retaliation against a student should intervene to stop the conduct and report it to Principal.  Upon receipt of a report of discrimination, harassment or retaliation, the Principal shall promptly inform the relevant Civil Rights Coordinator of the report, and the School will respond in a manner consistent with this Procedure. If the report involves and accusation against the Principal or Civil Rights Coordinator, the employee shall report the incident to the Executive Director or designee.  

B. Informal Reports:  Individuals may wish to file a formal complaint of discrimination, harassment or retaliation, or to report informally (i.e., without initiating a formal complaint). Such informal reports may be made to the Principal or Civil Rights Coordinator. The School shall inform anyone making an informal report that he or she may initiate a formal complaint at any time, regardless of what steps are being or have been taken in response to an informal report.  

C. Anonymous Reports: Complainants and reporters should be aware that although the School will often be able to maintain confidentiality of reporting persons, the School may sometimes be required to take actions to protect the safety of the school community that may result in the identity of the reporting person being disclosed (to the police, for example).  When reporters or Complainants seek to remain anonymous or have their identities kept confidential, they will be informed that honoring such a request may limit the ability of the School to respond fully to any reported event, including limitations on the ability to take disciplinary action against an Respondent.  

D. Informal Process: If the School concludes that it is possible to resolve a matter, whether after formal complaint or an informal report, in a prompt, fair and adequate manner through an informal process involving, and with the consent of, the Complainant and Respondent, the School may seek to do so.  The informal process is voluntary, and the Complainant and/or Respondent may terminate or decline any informal process at any time, without penalty.  

E. Formal Process:  A formal complaint shall state (if known to the reporter or Complainant) the name(s) of the persons involved and witnesses to the conduct, describe the conduct, and identify, to the extent possible, the dates and locations of the conduct.  The complaint shall be signed and dated by the reporter and/or Complainant.  Complaints will be investigated promptly and equitably by the Civil Rights Coordinator or Principal.  Investigations may be initiated whenever warranted, in the absence of a formal complaint, or after a formal complaint has been withdrawn.  

F. Initial Assessments: The Civil Rights Coordinator or Principal will make an initial assessment following a complaint.  Based on that assessment, the Civil Rights Coordinator or Principal may: (a) if the conduct, even if substantiated, would not constitute harassment, discrimination or retaliation, dismiss the complaint; (b) if the alleged conduct (or complaint) could not, even if true, constitute discrimination, harassment or retaliation, but is within the scope of another procedure, the Civil Rights Coordinator shall refer the matter to the appropriate personnel; (c) if the Civil Rights Coordinator or Principal concludes that it is possible to resolve the complaint in a prompt, fair and adequate manner through an informal process involving and with the consent of both parties, the Civil Rights Coordinator or Principal may seek to do so in accordance with Section D, above; or (d) if the alleged conduct, if substantiated, would constitute discrimination, harassment or retaliation, the Civil Rights Coordinator or Principal will initiate an investigation.  The Civil 4 Rights Coordinator or Principal may also identify and initiate any interim measures. See Section G.  

G. Interim Measures: The School will provide prompt and reasonable interim measures during the pendency of the investigation, if appropriate, to support and protect the safety of the parties, the educational environment, and the School and/or school community; to deter retaliation; and to preserve the integrity of the investigation and resolution process.  Any interim measures will be monitored to ensure they are effective based on the evolving needs of the parties. Violations of the restrictions imposed by interim measures could be considered a violation of school rules and may be considered in determining whether discrimination, harassment or retaliation has occurred.  

H. Timeframes:  The School will seek to complete any investigation within twenty (20) school days after receipt of a complaint and provide the written notice of the outcome of the investigation within twenty-five (25) school days.  The investigator may impose reasonable timeframes on all parties to facilitate the timely completion of the investigation.  The investigator may extend the investigation period beyond the time period identified due to extenuating circumstances, including but not limited to availability and cooperation of witnesses, complexity of the investigation, school vacation periods, and the involvement of law enforcement and other outside agency investigations.  If a complaint or report of discrimination, harassment or retaliation is received within three (3) weeks of the end of the academic school year, the investigator will attempt to complete the investigation by the end of the school year.  In the event that the investigation extends beyond the last day of school, the School will make reasonable efforts to complete the investigation within the above-referenced time frame, but may extend the investigation period to account for the availability of witnesses during the summer vacation period.  If the investigator extends the investigation, he or she will notify the Complainant and Respondent of the extension.  A report to the law enforcement will not automatically delay an investigation; however, a request from law enforcement to delay the investigation may require a temporary suspension of an investigation, and the School will promptly resume its investigation upon being advised that law enforcement’s evidence gathering is completed.  

I. Under the formal resolution procedure, the complaint will be investigated by the Principal, Civil Rights Coordinator or other individual designated by the Principal or Civil Rights Coordinator who has responsibility for seeking and gathering evidence relative to the investigation.  A formal complaint against an employee who holds a supervisory position shall be investigated by a person who is not subject to that supervisor’s authority.  During the formal resolution procedure:

1. The Complainant shall be provided with an opportunity to be heard and have the opportunity to identify witnesses and other relevant evidence to the investigator.  

2. The Respondent will be provided with an opportunity to be heard as part of the investigation including the opportunity to provide relevant information and identify witnesses for the investigator’s consideration.  

3. The privacy rights of the parties shall be maintained in accordance with applicable state and federal laws.  

4. The investigator will keep a written record of the investigation process.

5. The investigation will be completed within twenty (20) school days of the date of receipt of the complaint.  

6. The notification of the outcome of the investigation, including, if appropriate, a description of the remedies taken, will be provided to the parties within twenty-five (25) school days of the receipt of the complaint, unless extended for good cause.

7. Nothing in this Procedure will preclude the investigator, in his or her discretion, from completing the investigation sooner than the time period described above.  

J. Standard of Proof:  The investigation shall made factual findings based on a preponderance of the evidence standard.  

K. If the investigator determines that discrimination, harassment or retaliation has occurred, the School shall take steps to eliminate the discriminatory or harassing environment, which shall include but not be limited to:

1. Identifying what steps are necessary to prevent recurrence of any discriminatory behavior, including but not limited to harassment or retaliation, and to correct its discriminatory effects if appropriate; and  

2. Informing the Complainant and Respondent of the results of the investigation (in accordance with applicable state and federal privacy laws) in accordance with the above timelines. The school administration may also refer the offender for disciplinary procedures to be conducted in accordance with federal and state law. Nothing in the Procedure shall be interpreted as limiting or prohibiting the School’s ability to take appropriate disciplinary action against the offender in accordance with the applicable code(s) of conduct or employment contracts or policies, where appropriate, prior to completion of the investigation, in accordance with the due process rights of employees and students, as applicable.  

L. Appeal: If the Complainant or the Respondent is dissatisfied with the results of the investigation, an appeal may be made to the Executive Director or designee within seven (7) calendar days after receiving notice of the outcome of the investigation, except for circumstances in which the Respondent is subject to long-term suspension as a result of a finding of discrimination, harassment or retaliation.  In such an instance, the appeal rights of the Respondent will be provided in a manner consistent with the disciplinary due process requirements applicable to the circumstances (e.g., M.G.L. c. 71, 37H, 37H ½ or 37H ¾). Appeals must be made in writing (email is sufficient) to the Executive Director, Advanced Math and Science Academy Charter School, 201 Forest Street, Marlborough, Massachusetts 01752. The Executive Director will decide the appeal within thirty (30) calendar days of the date of receipt of the written appeal.  

M. Identification of Civil Rights Coordinator for complaints of discrimination, harassment, and retaliation under this procedure is:  

Anthony Montesion

Dean of Students

201 Forest St. Marlborough, MA 01752

amontesion@amsacs.org

(508)597-2400

N. Employment Agency Information: federal employment discrimination enforcement agencies is as follows:  1) Federal - United States Equal Employment Opportunity Commission (EEOC); John F. Kennedy Federal Building; 15 New Sudbury Street, Room 475; Boston, MA 02203-0506; 1-8006 669-4000; EEOC Boston Area Office Website: https://www.eeoc.gov/field-office/boston/location; 2) State: Massachusetts Commission Against Discrimination (MCAD); Boston Headquarters; One Ashburton Place; Sixth Floor, Room 601; Boston, MA 02108; (617)-994-6000; MCAD Website  https://www.mass.gov/orgs/massachusetts-commission-against-discrimination.  

Title IX Sexual Harassment Grievance Procedures  

Overview

The Advanced Math and Science Academy Charter School is committed to maintaining school environments free of sexual harassment.   Sexual harassment in any form or for any reason is prohibited.  This includes sexual harassment by administrators, personnel, students, vendors, and other individuals in school or at school related events.  

The School does not discriminate on the basis of sex in its educational programs or activities and is required by Title IX not to discriminate on the basis of sex.  Such non-discrimination also extends to admissions and the employment application process.  Retaliation against any individual who has brought sexual harassment to the attention of school officials, or against an individual who has participated, or refused to participate, in the investigation thereof is unlawful and will not be tolerated by the Advanced Math and Science Academy Charter School.  

Scope

The Title IX Sexual Harassment Grievance Procedures have been developed in accordance with the revised Title IX regulations, 34 CFR Part 106, effective August 14, 2020, which established a new definition of sexual harassment under Title IX and which mandate specific procedures for responding to and investigating allegations of sexual harassment under Title IX.  

The Title IX Sexual Harassment Grievance Procedures apply only to allegations of sexual harassment under Title IX, which includes harassment based on sex, and is defined in the Definitions section below.   The Title IX Sexual Harassment Grievance Procedures apply to conduct that occurs within the United States in an education program or activity of the School, regardless of whether such School program or activity is conducted on or off school grounds.  A School education program or activity includes locations, events, or circumstances over which the School exercised substantial control over both the respondent and the context in which the sexual harassment occurred.

Allegations of conduct that meet the definition of sexual harassment under Title IX will be addressed through the Title IX Sexual Harassment Grievance Procedures.  Allegations of conduct that meet the definition of sexual harassment under Title IX, and simultaneously meet the definitions of sexual harassment under Title VII of the Civil Rights Act of 1964 (employees), M.G.L. c. 151B (employees), and/or M.G.L. c. 151C (students), will also be addressed through the Title IX Sexual Harassment Grievance Procedures.  

Allegations of conduct that do not meet the definition of sexual harassment under Title IX, but could, if proven, meet the definition(s) of sexual harassment under Title VII (employees), M.G.L. c. 151B (employees), and/or M.G.L. c. 151C (students), will be addressed through the School’s Civil Rights Grievance Procedures. (See exception under Section II, Part 4, Step 4 below).  The definitions of sexual harassment under Title VII, M.G.L. c. 151B, and M.G.L. c. 151C are set out in the Civil Rights Grievance Procedures.

AMSA’s Civil Rights Grievance Procedures is available at: http://www.amsacs.org/civilrights

Confidentiality 

The School will keep the identity of complainants, respondents, and witnesses confidential, except as permitted by the Family Educational Rights and Privacy Act (FERPA), as otherwise required by law, and/or as necessary to carry out this Procedure.

Definitions

Complainant: An individual who is alleged to be the victim of conduct that could constitute sexual harassment under Title IX. Parents and/or legal guardians of a complainant are not considered a complainant but may file a Formal Complaint on behalf of a minor child and act on behalf of the minor child in any Title IX matter.  For the purpose of this procedure the terms “complainant” and “alleged victim” shall have the same meaning.

Formal Complaint: A document or electronic submission filed by a complainant, that contains the complainant’s physical or digital signature or otherwise indicates that the complainant is the person filing the Formal Complaint, or a document signed by the Title IX coordinator, that:

(1) alleges sexual harassment against a respondent; and  

(2) requests that the School investigate the allegation of sexual harassment.

At the time of filing a Formal Complaint, the complainant must be participating in or attempting to participate in the School’s education program or activity with which the Formal Complaint is being filed.   Sexual Harassment: Under Title IX, the term “sexual harassment” includes three (3) types of misconduct based on sex:  

(1) any instance of quid pro quo harassment by a school employee;  

(2) unwelcome conduct on the basis of sex that is sufficiently severe and pervasive and objectively offensive conduct, effectively denying a person equal educational access; or  

(3) any instance of sexual assault, dating violence, domestic violence, or stalking as defined below.  

• Sexual Assault: An offense that meets the definition of rape, fondling, incest, or statutory rape as used in the FBI's Uniform Crime Reporting system and set out below: •
• Rape: The penetration, no matter how slight, of the vagina or anus with any body part or object, or oral penetration by a sex organ of another person, without the consent of the victim.  •
• Fondling: The touching of the private body parts of another person for the purpose of sexual gratification, without the consent of the victim, including instances where the victim is incapable of giving consent because of his/her age or because of his/her temporary or permanent mental incapacity. In Massachusetts, pursuant to  M.G.L. c. 265, § 13B, a child under the age of 14 is incapable of giving consent to indecent touching. •
• Incest: Sexual intercourse between persons who are related to each other within the degrees wherein marriage is prohibited by law.  
• Statutory Rape: Sexual intercourse with a person who is under the statutory age of consent. In Massachusetts, pursuant to M.G.L. c. 265, § 23, the statutory age of consent is 16 years of age.  

For the purposes of the definition of sexual assault, the term “consent” shall be defined in a manner consistent with Massachusetts laws.  

Dating Violence: Violence committed by a person who is or has been in a social relationship of a romantic or intimate nature with the victim. The existence of such a relationship shall be determined based on the reporting party’s statement and with consideration of the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship. For the purposes of this definition, dating violence includes, but is not limited to, sexual or physical abuse or the threat of such abuse. Dating violence does not include acts covered under the definition of domestic violence.

Domestic Violence: A felony or misdemeanor crime of violence committed by a current or former spouse or intimate partner of the victim; by a person with whom the victim shares a child in common; by a person who is cohabitating with, or has cohabitated with, the victim as a spouse or intimate partner; by a person similarly situated to a spouse of the victim under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred; by any other person against an adult or youth victim who is protected from that person’s acts under the domestic or family violence laws of the jurisdiction in which the crime of violence occurred.  

Stalking: Engaging in a “course of conduct” directed at a specific person that would cause a “reasonable person” to fear for the person’s safety or the safety of others or suffer “substantial emotional distress.”  

For the purposes of this definition:  “Course of conduct” means two or more acts, including, but not limited to, acts in which the stalker directly, indirectly, or through third parties, by any action, method, device, or means, follows, monitors, observes, surveils, threatens, or communicates to or about a person, or interferes with a person’s property.  

“Reasonable person” means a reasonable person under similar circumstances and with similar identities to the victim.  

“Substantial emotional distress” means significant mental suffering or anguish that may, but does not necessarily, require medical or other professional treatment or counseling.

Party or Parties: The complainant and/or respondent.  

Principal:  The Principal or Principal’s designee.

Respondent: An individual who has been reported to be the perpetrator of conduct that could constitute sexual harassment.  Executive Director:

The Executive Director or Executive Director’s designee.  

Supportive Measures: Individualized services reasonably available that are non-punitive, non-disciplinary, and not unreasonably burdensome to the Complainant or Respondent, while designed to ensure equal educational access, protect safety, and/or deter sexual harassment.  Supportive Measures may be offered before or after the filing of a Formal Complaint or where no Formal Complaint has been filed.  Supportive measures are individualized services reasonably available that are non-punitive, nondisciplinary, and not unreasonably burdensome to the other party, while designed to ensure equal educational access, protect safety, and/or deter sexual harassment. Supportive measures available to complainants and respondents include, but are not limited to: counseling; extensions of deadlines or other course-related adjustments; modifications of work or class schedules; campus escort services; mutual restrictions on contact between the parties; changes in work locations; leaves of absence; increased security and monitoring of certain areas of the building and/or campus; and other similar measures.  Violations of the restrictions imposed by supportive measures may be considered a violation of school rules and may also be considered in determining whether sexual harassment has occurred.  

Title  IX Coordinator: Employee(s) designated by the School to coordinate its efforts to comply with Title IX.  

I. REPORTING SEXUAL HARASSMENT

A. Who May Report Sexual Harassment: Anyone may report an allegation of sexual harassment.  

B. How to Report Sexual Harassment: Individuals are encouraged to report allegations of sexual harassment to the Title IX Coordinator or the Principal, but any School employee who receives a report of sexual harassment will respond to the report as outlined below. 

C. Internal Reporting: Any School employee who receives a report of sexual harassment shall respond by promptly informing the Principal or Title IX Coordinator of the report.  Any School employee who observes sexual harassment of a student should intervene to stop the conduct and shall promptly inform the Principal or Title IX Coordinator of the incident.  If a report involves an allegation against the Principal or Title IX Coordinator, the School employee shall instead report the allegation to the Executive Director. Any Principal who receives a report of sexual harassment shall promptly inform the relevant Title IX Coordinator of the report.  

D. School’s Response to Report: The School will respond to all reports of sexual harassment promptly and equitably, and in a manner consistent with this Procedure and any other relevant School procedures and policies.  Upon receipt of a report, the Title IX Coordinator shall:

(1) Promptly and confidentially contact the complainant to discuss the availability of supportive measures;

(2) Inform the complainant of the availability of supportive measures with or without the filing of a Title IX Formal Complaint;

(3) Consider the complainant’s wishes with respect to supportive measures;

(4) If the School does not provide the complainant with supportive measures, document the reasons why such response was reasonable; and

(5) Explain to the complainant the process for filing a Title IX Formal Complaint.  Only the filing of a Title IX Formal Complainant will trigger the Title IX Formal Complaint grievance process, outlined in Section II.

II. FILING A TITLE IX FORMAL COMPLAINT  

Only the filing of a Title IX Formal Complaint will trigger the Title IX Formal Complaint grievance process, outlined below.  

A. Who may file a Title IX Formal Complaint:  Although anyone may report sexual harassment, only a complainant or a Title IX Coordinator may file a Title IX Formal Complaint.  If a complainant chooses not to file a Formal Complaint, the complainant’s choice to not initiate an investigation will generally be respected, unless the Title IX Coordinator determines that signing a Formal Complaint to initiate an investigation over the wishes of the complainant is not clearly unreasonable in light of the known circumstances. The Title IX Coordinator will take into account concerns articulated by the parties, the best interests of the community, fairness to all concerned, and the School’s legal obligations under applicable state and federal laws. Where the Title IX Coordinator signs the Formal Complaint, the Title IX Coordinator is not a complainant or a party during the grievance process and must comply with the requirement to be free from conflicts or bias.  

B. Processing of a Title IX Formal Complaint: Title IX Formal Complaints will be investigated promptly and equitably by the Title IX Coordinator or designee, as follows:

Step 1: Title IX Formal Complaint is filed:

(1) A Formal Complaint shall state (if known to the reporter or alleged victim) the name(s) of the persons involved, witnesses to the conduct, if any, a description of  the conduct, and to the extent possible, the dates and locations of the conduct.  A Formal Complaint will not be dismissed solely because it was not completely filled out or it was filled out incorrectly.  10

(2) A Formal Complaint may be filed at any time, including during non-business hours.  Formal Complaints submitted outside of normal business hours will be deemed received on the following school working day.

(3) At the time of the filing of the Formal Complaint, the alleged victim must be participating in or attempting to participate in the education program or activity of the school with which the Formal Complaint is filed.  

(4) A Formal Complaint may be filed with the Title IX Coordinator in person, by mail, or by electronic mail, by using the contact information for the Title IX Coordinator listed in this procedure, and by any additional method designated by the school.

(5) Consolidation of Formal Complaints: Schools may consolidate Formal Complaints where the allegations arise out of the same facts.  

(6) Consideration of the use of the Informal Resolution Process with the consent of the parties.  See Section II(D).  

(7) Throughout this process, there shall be a presumption that the respondent is not responsible for the alleged conduct until a determination regarding responsibility is made at the conclusion of the grievance process.

Step 2: Consider Supportive Measures for both the complainant and the respondent: Once a Formal Complaint is filed, the Title IX Coordinator will ensure that supportive measures are considered for both parties. See Section I(D).  

Step 3: Written Notice of Allegations: Upon receipt of a Formal Complaint, the School shall send written notice of the allegations, including the identity of the parties, to both the complainant and the respondent, if their identities are known. The written notice must include:

(1) a statement prohibiting knowingly submitting false information;

(2) sufficient details known at the time to allow the respondent the opportunity to respond to the allegations;

(3) a statement that the respondent is presumed not responsible for the alleged conduct;

(4) that a determination regarding responsibility is made at the conclusion of the grievance process;

(5) that the parties may have an advisor of their choice, who may be, but is not required to be, an attorney; and

(6) that the parties/advisors may inspect and review evidence in accordance with this procedure. If, in the course of the investigation, the School decides to investigate allegations of sexual harassment that are not included in the initial written notice of allegations, the School shall provide notice of the additional allegations to the parties whose identities are known.  

Step 4: Consider Whether Dismissal of Formal Complaint Warranted: Some Formal Complaints will be subject to mandatory or discretionary dismissal under Title IX.  

(1) Mandatory Dismissal of Formal Complaint: The Title IX Coordinator shall dismiss a Formal Complaint under Title IX when the conduct alleged: a. even if proved, would not meet the definition of sexual harassment under Title IX;  b. did not occur in an education program or activity of the School; or c. did not occur against a person in the United States.

(2) Discretionary Dismissal of Formal Complaint: The Title IX Coordinator may dismiss a Formal Complaint or allegations therein for purposes of Title IX at any time if: a. the complainant informs the Title IX Coordinator in writing that the complainant desires to withdraw the Formal Complaint or allegations;  b. the respondent is no longer enrolled or employed by the School; or c. specific circumstances prevent the School from gathering sufficient evidence to make a determination.  

(3) The Title IX Coordinator must provide the parties with written notice of any dismissal of a Formal Complaint and the reasons for the dismissal.  

(4) Dismissal of a Formal Complaint for purposes of Title IX shall not preclude the School from addressing the allegations under any other relevant School policies or procedure(s), including but not limited to, the Civil Rights Grievance Procedures, the Bullying Prevention and Intervention Plan, the Student Code of Conduct, and/or a 11 collective bargaining contract, nor will it preclude the School from addressing the allegations pursuant to the grievance process set out in Section II of this Procedure.  The Title IX Coordinator shall have the discretion to make any such referrals and proceed as appropriate in regard to the allegations.

Step 5: Initial Investigation: All Formal Complaints will be investigated by the Title IX Coordinator or other individual designated to serve as the investigator by the Title IX Coordinator. The investigator shall be responsible for seeking and gathering evidence relative to the investigation.  Any Formal Complaint against an employee who holds a supervisory position shall be investigated by a person who is not subject to that supervisor’s authority.  During the Formal Complaint resolution process:

(1) Standard of Proof:  The investigator shall make factual findings based on a preponderance of the evidence standard.  

(2) The burden for gathering evidence and the burden of proof remains on the School, not on the parties.  

(3) The School shall provide equal opportunity for the parties to present fact and expert witnesses and other inculpatory and exculpatory evidence.  

(4) The School shall not restrict the ability of the parties to discuss the allegations or gather evidence (e.g., no “gag” orders).

(5) Each party may have one (1) advisor of their own selection and at their own expense participate in this grievance process.  In the case of a student under the age of 18, this advisor may be in addition to the student’s parents/guardians. Any restrictions on the participation of an advisor will be applied equally to each party. The advisor may, but is not required to, be an attorney. Any evidence received by an advisor in this process is subject to confidentiality and may be used only for the purpose of the grievance process. Advisors are prohibited from disseminating or disclosing such evidence outside of the grievance process.

(6) The School shall send prior written notice to the parties of any investigative interviews, meetings, or hearings in which their participation is invited or expected.  

(7) Privacy of Medical Treatment and Mental Health Treatment Records: The School may not access or use either the complainant’s or the respondent’s medical, psychological, or similar treatment records unless the School obtains the party’s written consent to do so.  

(8) The investigator may impose reasonable timeframes on all parties as required to facilitate the timely completion of the investigation. The investigator may extend any of the timeframes  beyond the time periods identified in this procedure for good cause. If a complaint or report of sexual harassment is received within three (3) weeks of the end of the academic school year, the investigator will attempt to complete the investigation by the end of the school year.  In the event that the investigation extends beyond the last day of school, the School will make reasonable efforts to complete the investigation within the above-referenced time frame, but may extend the investigation period to account for the unavailability of witnesses while school is not in session. If the investigator extends the investigation, the investigator will notify the parties of the extension and the reasons therefore in writing.  

Step 6: Opportunity for Parties to Respond to Evidence: The School must send the parties, and their advisor(s) (if they have one) evidence directly related to the allegation, in electronic format or hard copy.  Parties shall be afforded ten (10) calendar days to inspect, review and respond to the evidence. The School shall not require, allow, rely upon, or otherwise use evidence that constitutes information protected from disclosure by a legally recognized privilege, unless it has been waived by the holder of the privilege.

(1) Prior to providing evidence to the parties, the investigator may redact confidential information that is not directly related to the allegations or that is otherwise barred from use under Title IX or by privilege (e.g., treatment records), the Family Educational Rights and Privacy Act and/or 603 CMR 23.00. Information that is directly related to the investigation, and that is not expressly barred from disclosure under Title IX (e.g., 12 treatment records), the Family Educational Rights and Privacy Act, and/or 603 CMR 23.00,  must be made available for review by both parties.  

(2) The parties and their advisors shall be prohibited from dissemination of any of the evidence for any purpose not directly related to this grievance procedure.  

Step 7: Completion of the Investigative Report: The School must send the parties, and their advisor, an Investigative Report that fairly summarizes relevant evidence but does not reach any conclusions regarding responsibility, in electronic format or hard copy, within twenty-five (25) school days of receipt of the Formal Complaint, unless otherwise extended for good cause.  A copy of the Investigative Report will also be sent to the decision-maker.  

Step 8: Parties’ Opportunity to Respond to Investigative Report: The School shall provide each party ten (10) calendar days for the parties to respond to the investigative report. The Investigative Report will notify the parties of the opportunity to submit to the decision-maker directed questions of the other party and/or any witness within that same ten (10) calendar days.  (See Step 9).  

Step 9: Directed Written Questions from the Parties: After the Investigative Report has been sent to the parties, but prior to reaching a determination regarding responsibility, the decision-maker shall afford both the complainant and the respondent the opportunity to submit to the decisionmaker written, relevant questions of the other party or any witness, provide the party with the other party’s and/or witness’s written responses to said written questions, and allow for additional, limited follow-up questions from each party in writing. Questions that seek disclosure of information protected under a legally recognized privilege, Family Educational Rights and Privacy Act, and/or 603 CMR 23.00 shall not be permitted, unless the person holding the privilege has waived the privilege.

(1) The complainant shall be protected from answering questions about the complainant’s prior sexual behavior unless offered to prove that someone other than the respondent committed the alleged misconduct or offered to prove the complainant’s consent to the conduct under investigation.  

(2) Upon receipt of the Investigative Report, each party shall have ten (10) calendar days to submit directed relevant questions to the decision-maker in writing.   a. All questions must be posed in a respectful manner (e.g., without profanity and without attacking a person’s character or motivations).  b. Questions that are not relevant will be excluded, and the decision-maker shall explain to the party posing the question the reason(s) for excluding any question.  

(3) Upon receipt of the directed questions from the School, each party and witness shall have five (5) calendar days to respond to those questions in writing.2

(4) After receipt of the answers by the parties, any follow-up questions by the parties shall be submitted to the decision-maker in writing within three (3) calendar days, and those follow-up questions shall be responded to in writing within three (3) calendar days of receipt.

(5) Each party will be provided a copy of the other party’s or witness’s written answers.  

Step 10: Determination of Responsibility/Findings of Fact by the Decision-Maker:  

(1) The decision-maker shall issue a written determination regarding responsibility with a description of the procedural steps taken, findings of fact, conclusions about whether the alleged conduct occurred, rationale for the result as to each allegation, the range of disciplinary sanctions to which the respondent may be subject, whether remedies will be provided to the complainant, and procedures and bases for appeal. The parent or guardian may act on behalf of the party in drafting questions and submitting written answers. In the case of young children, reasonable accommodation based on disability, and/or other good cause, either party and/or any witness may request and have their oral responses reduced to writing by the investigator or Title IX Coordinator. The decision maker’s written determination shall not be completed by the Title IX Coordinator or the investigator.

(2) Standard of Proof:  The decision-maker shall make factual findings based on a preponderance of the evidence standard.  

(3) The decision-maker’s findings shall be based on an objective review of all relevant evidence, inculpatory and exculpatory, and avoid credibility determinations based on a person’s status as a complainant, respondent, or witness.  

(4) The decision-maker shall not draw inferences about the determination of responsibility based solely on a party’s failure or refusal to answer questions.

(5) The written determination must be sent simultaneously to both parties.  

(6) This determination shall be sent within twenty (20) school days of the issuance of the investigative report unless an extension is agreed upon by the parties or if the process is otherwise reasonably delayed.  Except where the parties have agreed to an extension of the timeline or where the process is otherwise reasonably delayed, the written determination shall be issued within sixty (60) school days of receipt of the Formal Complaint.  

B. Remedies: If the decision-maker determines that sexual harassment has occurred, the School administration shall take steps to eliminate the harassing environment, which may include but not be limited to providing remedies to a complainant that are designed to restore or preserve the complainant’s equal access to the School’s education programs and/or activities.  These remedies may be the same individualized services as the supportive measures outlined in Section I(D) above and/or may consist of alternative interventions and/or punitive or disciplinary sanctions that burden the respondent.    

C. Discipline: Persons who engage in sexual harassment or retaliation may be subject to disciplinary action, including, but not limited to, reprimand, suspension, termination, expulsion (if applicable under M.G.L. c. 71, §§ 37H or 37H ½), or other sanctions as determined by the School administration, subject to applicable procedural requirements.  (1) Although the respondent may, in accordance with Title IX, be subject to emergency removal at any time, the respondent may not be subject to disciplinary sanctions for the misconduct defined under this procedure until after this grievance process has been completed.  

D. Informal Process: Only after a Formal Complaint is filed may the School opt to offer and facilitate informal resolution options, such as mediation or restorative justice.  Both parties must give voluntary, informed, written consent to attempt any offered informal resolution.  Any informal resolution under this procedure will be facilitated by trained personnel.  (1) The informal resolution process is not available to resolve allegations that an employee sexually harassed a student.  (2) The informal process is voluntary, and the alleged victim and/or respondent may terminate or decline any informal process at any time and resume the Formal Complaint grievance process. (3) The informal process shall not exceed thirty (30) calendar days.   Participation in the informal process will stay the timelines of the Formal Complaint process.  

E. Emergency Removal under Title IX: The School may remove a respondent on an emergency basis at any time provided that the School: (1) undertakes an individualized safety and risk analysis; (2) determines that an immediate threat to the physical health or safety of any student or other individual arising from the allegations of sexual harassment justifies removal and that there is no alternative to the respondent’s emergency removal to mitigate the threat presented; and (3) provides the respondent with notice and the opportunity to challenge the decision immediately following the removal. 

F. Anonymous Reports: The School may be on notice of an allegation of sexual harassment through receipt of an anonymous report. In cases of anonymous reports, the School’s obligation is to respond in a manner that is not clearly unreasonable in light of the known circumstances. If the anonymous reporter is the complainant and they request confidentiality, the School can and should offer supportive measures to the extent consistent with maintaining the request for confidentiality. If an anonymous report is received without a disclosure of the complainant’s identity, the School will be unable to provide the complainant supportive measures in response to that report. The School may in conformance with applicable state laws and regulations be required to report sexual harassment identified in an anonymous complaint to state and/or local authorities such as the Massachusetts Department of Children and Families in conformance with state statutes and regulations and/or take actions to protect the safety of the school community (contacting the police, for example) that may result in the identity of the reporting person being disclosed. Although the School shall respond to anonymous reports of sexual harassment in accordance with this Procedure, a Formal Complaint cannot be filed anonymously.  

G. Appeals: The complainant or respondent may appeal from a determination regarding responsibility and/or from the School’s dismissal of a Formal Complaint or any allegations therein, only on the following bases:

(1) procedural irregularity that affected the outcome of the matter;  

(2) newly discovered evidence that could affect the outcome of the matter; and/or

(3) Title IX personnel had a conflict of interest or bias that affected the outcome of the matter.   An appeal may be made to the Executive Director or designee within five (5) calendar days after receiving the determination of responsibility or dismissal.  The Executive Director will decide the appeal no later than thirty (30) calendar days of the date of receipt of the written appeal.  In cases in which it has been determined that a respondent student is subject to long-term suspension as a result of a finding of sexual harassment in accordance with this procedure, the respondent may elect to exercise their appeal under the disciplinary due process requirements applicable to the circumstances (e.g., M.G.L. c. 71, §§ 37H, 37H ½ or 37H ¾) in place of this appellate procedure. Appeals must be made in writing (email is sufficient) to the Executive Director, Advanced Math and Science Academy Charter School, 201 Forest Street, Marlborough, Massachusetts 01752.   The Title IX Formal Complaint grievance process is deemed complete when either the time period for appeal has lapsed or upon the issuance of the Executive Director’s decision on a timely filed appeal.

H. Recordkeeping: Records related to this Procedure will be maintained for a period of seven (7) years.

I.Employment Agencies: The contact information for state and federal employment discrimination enforcement agencies is as follows:

1) Federal - United States Equal Employment Opportunity Commission (EEOC); John F. Kennedy Federal Building; New Sudbury Street, Room 475; Boston, MA 02203-0506; 1-800-669-4000; EEOC Boston Area Office Website: https://www.eeoc.gov/field-office/boston/location;

2) State: Massachusetts Commission Against Discrimination (MCAD); Boston Headquarters; One Ashburton Place; Sixth Floor, Room 601; Boston, MA 02108; (617)-994-6000; MCAD Website  https://www.mass.gov/orgs/massachusetts-commission-against-discrimination.

J.Identification of key personnel involved in Title IX process for reports and/or Formal Complaints of sexual harassment: 

Title IX Coordinator:

Anthony Montesion

Dean of Students / Title IX Coordinator

201 Forest Street Marlborough, MA 01752

amontesion@amsacs.org

(508)597-2400

Investigator(s):

 Anthony Montesion

Dean of Students / Title IX Coordinator

201 Forest Street Marlborough, MA 01752

amontesion@amsacs.org

(508)597-2400

James Fortier

Dean of Students

201 Forest Street Marlborough, MA 01752

jfortier@amsacs.org

(508)597-2400

Amanda Cence

Vice Principal

201 Forest Street Marlborough, MA 01752

acence@amsacs.org

(508)597-2400

Decision-maker:  

Michael Nawrocki

Principal

201 Forest Street Marlborough, MA 01752

mnawrocki@amsacs.org

508)597-2400

Informal Resolution Facilitator(s):  

Lindsay Currallo

Director of School Counseling

201 Forest Street Marlborough, MA 01752

lcurrallo@amsacs.org (508)597-2400

Anthony Montesion Dean of Students / Title IX Coordinator

201 Forest Street Marlborough, MA 01752

amontesion@amsacs.org

(508)597-2400

Appeal Officer:

Dr. Lisa C. Mobley

Executive Director

201 Forest Street Marlborough, MA 01752

lmobley@amsacs.org

(508)597-2400 16

The School will notify students, employees, applicants for admission or employment, parents and legal guardians of students, and unions of the name, title, office address, email address and telephone number of the Title IX Coordinator. This information will be prominently displayed on the School’s website.